Product Details

Travel Management System (TMS) – Powered by E2o Technologies

The Travel Management System (TMS) by E2o Technologies is an intelligent, end-to-end solution that simplifies the entire travel lifecycle—from planning and booking to approvals, expense management, and reporting. It eliminates the need for manual coordination with travel agents or fragmented tools, offering a single digital platform for employees, managers, and administrators.

With TMS, organizations can ensure policy compliance, cost optimization, and traveler safety, while employees enjoy a seamless booking and reimbursement experience. The system is designed to adapt to the needs of corporates, SMEs, and global enterprises, providing multi-currency support, vendor integration, and advanced analytics. Whether it’s a short domestic trip or a complex international itinerary, our TMS ensures efficiency, transparency, and convenience at every step.

1. Centralized Online Booking

Overview: One platform to handle flights, hotels, trains, buses, and car rentals.

✔️ Multi-channel integration with airlines, hotels, trains, buses, and car rental services.
✔️ Instant booking confirmations with digital e-tickets and invoices.
✔️ Smart search & filters to identify best fares and optimal routes.
✔️ Group bookings & bulk reservations for corporate trips and events.
✔️ Loyalty program and frequent flyer integration for employees.
✔️ Support for multi-city & round-the-world itineraries.
✔️ Pre-book extras like meals, seat selection, or baggage.
✔️ Flexible cancellation policies and real-time refunds.
✔️ Suggested travel packages based on past booking history.
✔️ Integration with travel agent portals for extended options.

2. Automated Approval Workflow

Overview: Streamlines approvals to ensure compliance and efficiency.
✔️ Customizable approval chains (single, multi-level, or project-based).
✔️ Auto-notifications for managers, finance, and HR departments.
✔️ Delegation option for managers during absence or leave.
✔️ Approval logs with timestamps, comments, and audit trails.
✔️ Bulk approval options for recurring or standard travel requests.
✔️ AI-driven suggestions to optimize approval flow based on historical patterns.
✔️ Conditional approvals for budget overages or policy exceptions.
✔️ Integration with calendar and email for seamless notifications.
✔️ Escalation mechanism for delayed approvals to senior management.
✔️ Mobile-enabled approvals to manage travel on-the-go.

3. Travel Policy Compliance & Control

Overview: Enforces company travel rules to optimize cost and compliance.
✔️ Blocks unauthorized or out-of-policy bookings automatically.
✔️ Supports department-wise, employee-grade-wise, and regional policies.
✔️ Exception handling with proper approval tracking.
✔️ Helps organizations save up to 30–40% on travel costs.
✔️ Role-based access control for admins, managers, and travelers.
✔️ Pre-checks for budget limits, travel class, and preferred vendors.
✔️ Alerts employees of non-compliant bookings before finalization.
✔️ Policy-based travel recommendations for cost-efficient options.
✔️ Analytics to track policy adherence by employee or department.
✔️ Integration with corporate compliance systems for reporting audits.

4. Expense & Reimbursement Automation

Overview: Fast, paperless, and accurate expense management.
✔️ Upload bills digitally via mobile app or web portal.
✔️ Auto-match receipts with approved bookings.
✔️ Categorize expenses: meals, lodging, transport, incidentals.
✔️ One-click approval and reimbursement via finance integration.
✔️ OCR-enabled receipt scanning for quick data entry.
✔️ Real-time dashboards for employees, managers, and finance teams.
✔️ Multi-currency support with automatic conversion.
✔️ Auto-flagging of duplicate or suspicious claims.
✔️ Integration with payroll and ERP systems for seamless reimbursement.
✔️ Historical expense tracking for budgeting and audits.

5. Dynamic Itinerary Management

Overview: Consolidated, real-time travel schedule at your fingertips.
✔️ Digital itineraries covering flights, hotels, cabs, and meetings.
✔️ Real-time updates for cancellations, delays, or gate changes.
✔️ Sync with Google Calendar, Outlook, or other calendar apps.
✔️ Shareable itineraries with colleagues, family, or assistants.
✔️ Offline access to itinerary for travelers in low connectivity areas.
✔️ Automatic reminders for check-ins, boarding, or hotel check-ins.
✔️ Centralized view for multi-leg trips.
✔️ Integration with maps and navigation for smooth transit.
✔️ Notifications for weather, traffic, or local advisories.
✔️ Analytics on travel efficiency and time spent per trip.

6. Vendor & Contract Management

Overview: Centralized management of travel vendors and contracts.
✔️ Compare live rates from multiple vendors.
✔️ Maintain vendor ratings, reviews, and past performance data.
✔️ Track negotiated discounts, seasonal offers, and corporate deals.
✔️ Preferred vendor selection to optimize travel cost.
✔️ Contract renewal reminders and historical compliance tracking.
✔️ Automated invoice processing and payment tracking.
✔️ Integration with global distribution systems (GDS).
✔️ Vendor performance analytics for informed decision-making.
✔️ Vendor communication logs for transparency.
✔️ Support for long-term agreements and SLA tracking.

7. Travel Budgeting & Forecasting

Overview: Accurate planning and control over travel expenses.
✔️ Allocate budgets by department, project, or region.
✔️ Real-time alerts for budget overages.
✔️ Forecast spending using historical trends and AI insights.
✔️ Identify cost-saving opportunities with predictive analytics.
✔️ Track unused tickets and refunds for optimized budgeting.
✔️ Multi-year planning with rolling budgets.
✔️ Integration with corporate finance and accounting systems.
✔️ Scenario analysis for future travel demand and costs.
✔️ Expense-to-budget variance reports.
✔️ Support for internal audits and compliance reviews.

8. Reporting & Advanced Analytics

Overview: Actionable insights to make data-driven travel decisions.
✔️ Employee-wise, department-wise, and vendor-wise reporting.
✔️ Identify frequent travelers and cost-heavy routes.
✔️ Drill-down dashboards for managers and executives.
✔️ Exportable reports for audits and compliance.
✔️ AI-powered insights for cost-saving and operational efficiency.
✔️ Benchmarking travel spend against industry standards.
✔️ Visualization of KPIs and travel patterns.
✔️ Custom report generation for multiple periods.
✔️ Tracking of policy compliance metrics.
✔️ Predictive analytics for future travel requirements.

9. Mobile-Friendly Travel Management

Overview: Full control on the go with mobile devices.
✔️ Book, cancel, or reschedule trips via mobile app.
✔️ Real-time notifications for boarding, delays, and reminders.
✔️ Store digital tickets, hotel vouchers, and receipts.
✔️ GPS-based cab tracking and route planning.
✔️ Offline itinerary and booking access abroad.
✔️ Mobile wallet and UPI payment support.
✔️ Chatbot-assisted bookings and FAQs.
✔️ Biometric login for added security.
✔️ Travel document scanning and storage.
✔️ Alerts for local emergencies and travel advisories.

10. Duty of Care & Traveler Safety

Overview: Employee well-being is a top priority.
✔️ Store emergency contact information securely.
✔️ Location tracking for employees traveling internationally.
✔️ Instant alerts for natural disasters, strikes, or disruptions.
✔️ 24/7 helpdesk and AI chatbot support for travelers.
✔️ Integration with travel insurance for medical or travel emergencies.
✔️ SOS button in the mobile app for urgent situations.
✔️ Risk assessments for destinations before travel.
✔️ Emergency evacuation planning and coordination.
✔️ Health advisories and COVID-19 compliance alerts.
✔️ Traveler safety score for company-wide reporting.

11. Integration with HR & Finance Systems

Overview: Seamless connection with existing enterprise tools.
✔️ Sync employee data from HRMS (leaves, attendance, designations).
✔️ Push travel expenses to finance/ERP for reimbursements.
✔️ Payroll integration for personal or mixed trips.
✔️ Custom APIs for third-party tools and portals.
✔️ Integration with CRM for client-related trips.
✔️ Automated invoicing and billing.
✔️ Role-based access control for various departments.
✔️ Cross-platform compatibility for ERP, HR, and accounting.
✔️ Real-time data sync for instant reporting.
✔️ Historical data integration for analytics.

12. Multi-Currency & International Support

Overview: Optimized for global travel and compliance.
✔️ Support for multiple currencies with live exchange rates.
✔️ Handle international travel compliance and visa rules.
✔️ Language localization for regional offices.
✔️ VAT, GST, and global tax compliance on bookings.
✔️ Integration with international payment gateways.
✔️ Geo-fencing for region-specific policies.
✔️ Multi-country regulatory compliance including GDPR.
✔️ Auto-calculation of per diem and allowances.
✔️ Cross-border travel analytics for cost optimization.
✔️ Real-time currency conversion for reimbursements.

Benefits of TMS

✅ Saves up to 30–40% in travel costs through policy enforcement.
✅ Improves employee experience with fast, digital bookings.
✅ Enhances productivity by reducing manual approval & reimbursement delays.
✅ Gives management better control and visibility over travel spending.
✅ Increases safety & security for traveling employees.
✅ Scalable for small, medium, and enterprise-level businesses.

Why Choose E2o’s Travel Management System?

Comprehensive coverage – bookings, approvals, expenses, safety, and analytics.
Customizable workflows to fit organizational policies.
Seamless integrations with HR, ERP, and financial systems.
AI-powered analytics for better decision-making.
24/7 support for employees and administrators.
Backed by E2o Technologies’ expertise in digital automation.

FAQs

Q1. Can the system handle group or bulk bookings?
Yes, it allows multiple tickets and hotel rooms in a single booking.

Q2. Does it support international corporate travel?
Absolutely, with multi-currency support, international policies, and global vendor integration.

Q3. Can managers set travel budgets for teams?
Yes, budgets can be set at project, team, or department levels with alerts for overspending.

Q4. Is the TMS available as a mobile app?
Yes, with full booking, cancellation, and reimbursement features.

Q5. How secure is the system?
Data is encrypted end-to-end with role-based access control to ensure privacy.

Call-to-Action

Optimize your business travel with E2o’s Travel Management System.